Hamamatsu Cup Festa Samba 2018
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Hamamatsu Cup "Festa Samba 2018" Executive Committee
(Hamamatsu City International Affairs Division)
[TEL]053-457-2359
[FAX]050-3730-1867
[E-mail]
kokusai@city.hamamatsu
.shizuoka.jp
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Samba Team Recruitment Guidelines


Samba Team Recruit

 In order to promote exchange between Japanese and foreign residents and to spread the message of “Hamamatsu, an Intercultural City” across the country, the City of Hamamatsu is holding the Hamamatsu Cup: Samba Festival 2018.
 Therefore, we are currently recruiting samba teams to participate in the Hamamatsu Cup: Samba Festival 2018 samba contest following the guidelines below.

Samba Team Recruitment Guidelines

Organizer

“Hamamatsu Cup: Samba Festival 2018” Executive Committee (Hamamatsu City Government)

Date & Venue

Date: September 30th 2018 (Sunday) 11:30–16:00
 * The Samba Team Contest is scheduled to be held from 12:30–14:30.
 * A finale parade (participation is voluntary) is scheduled to be held from around 15:30–16:00.
Venue: Kajimachi-dori (Hamamatsu-shi, Naka-ku, Kajimachi)
Approximately 200 meters/Contest area approximately 60 meters long

 * In the case of rain, the festival will still be held on Kajimachi-dori (outdoors).
 However, the festival may be canceled in the case of rough weather such as a typhoon.

Content

  1. Each team will have approximately 20 minutes of parade time.
    *Please note that parade times are subject to change due to further adjustment.
  2. To promote participation, the organizer will offer the following subsidy amounts for samba teams.
Outside of Shizuoka Prefecture 250,000 JPY per team
Long-distance (When the nearest station to the team’s base of operation is over 200km away from Hamamatsu station)
200,000 JPY per team
Short-distance (When the nearest station to the team’s base of operation is 100-200km away from Hamamatsu station)
Within Shizuoka Prefecture (Excluding Hamamatsu) 150,000 JPY per team
Within Hamamatsu 80,000 JPY per team
  • If there are many teams applying, the amount of the subsidy may be reduced.
  • Subsidy amounts will be paid after the event.
  • Teams from municipalities in Shizuoka Prefecture that are neighboring Hamamatsu (i.e. Kosai, Iwata, Fukuroi and Morimachi) will receive the subsidy amount for teams from within Hamamatsu. In addition, teams outside of Shizuoka Prefecture whose base of operation’s closest station is less than 100km away from Hamamatsu Station (one way) will receive the subsidy amount for teams within Shizuoka Prefecture (Excluding Hamamatsu). Please note that the measurement of distance will take place at the secretariat office.
  1. Top ranking winners of the Samba Contest will be awarded with trophies. (Details to be decided and provided at a later date to teams that apply)
  2. Judging will be based on all aspects, including costume, dance, musical performance and expression.

Participation Eligibility

  1. Teams composed of dancers and baterias that can give a live performance.
  2. Each team must be composed of about 15-40 members.
    (We accept consultations regarding team member numbers. Participation as a joint team is also possible.)

Sound Equipment, Waiting Rooms and Parking Lots

  1. Sound equipment such as amps and speakers are provided by the organizer.
  2. There will be waiting rooms available in surrounding buildings for changing clothes.
  3. Parking space for 1 car and 1 bus will be provided for each team.

Precautionary Notes

Refer to separate sheet.

 

Application Method

Please apply by filling in the required fields on the separate application form and send it to the address below by post, fax or email.

“Hamamatsu Cup: Samba Festival 2018” Executive Committee Secretariat (Hamamatsu City International Affairs Division)
103-2 Motoshiro-cho, Naka-ku, Hamamatsu-shi, 430-8652
TEL: 053-457-2359  FAX: 050-3730-1867
Email: kokusai@city.hamamatsu.shizuoka.jp
*Please contact the secretariat office by phone after sending your application to confirm receipt.
EXCEL PDF

Application Period

Applications must arrive by July 31st 2018 (Tuesday).
*In the case of too many applications, the secretariat office will take into account the results of previous participations, willingness to participate in the case of rain, etc., and make adjustments accordingly.

Enquiries

“Hamamatsu Cup: Samba Festival 2018” Executive Committee Secretariat (Hamamatsu City International Affairs Division)
 TEL: 053-457-2359  FAX: 050-3730-1867
Email: kokusai@city.hamamatsu.shizuoka.jp

Copyright © 2018 Hamamatsu Cup "Festa Samba 2018" Executive Committee (Hamamatsu City, International Affairs Division). All rights reserved.